Event Planners FAQ
From your initial inquiry to the final toast, here are answers to frequently asked questions about hosting events at Archer Hotel Tysons. For personalized assistance, please contact one of our event hosts.
Event Basics
Room rental fees may apply depending on the size, nature, and specific requirements of your event. Factors influencing the fee include the day of the week, party size, and booking details. We offer various meeting and event spaces and will work with you to find the best solution tailored to your budget and event needs. Please contact us for a customized quote.
The food and beverage minimum can be met by selecting from our diverse menu options, which include meals, snacks, beverages, and catering services. Our team will collaborate with you to customize the menu, ensuring your selections fulfill the minimum while offering an exceptional experience aligned with your event’s style and budget.
If the food and beverage minimum is not met, the difference will be charged as an additional room rental fee.
We offer a variety of indoor and outdoor event spaces with flexible capacities based on the layout and type of event. Capacities may vary with the inclusion of audiovisual equipment or specific event setups. Please ask us for our capacity sheets, view our Venues page, or contact us for detailed space specifications.
We do not have specific age restrictions for private events; however, some guidelines apply:
- The primary event organizer must be at least 21 years old.
- Alcohol is served only to guests aged 21 and over in compliance with state laws.
- Minors must be accompanied by an adult throughout the event.
- Additional guidelines may apply for youth-focused or specialized events. Please contact us to discuss specific needs.
Yes! We’re happy to arrange personalized tours of our event spaces. Tours include an overview of the venues, amenities, and how we can tailor the space for your event. Please contact us to schedule a visit.
Food + Beverage
We provide a range of flexible menu options and service styles to suit your event:
Menu Options:
- Plated meals (formal, individually plated)
- Buffet (customizable selections)
- Family-style (shared platters)
- Passed hors d’oeuvres (bite-sized appetizers served by staff)
- Custom menus accommodating dietary preferences including vegetarian, vegan, gluten-free, and more.
Service Styles:
- Full-service catering with setup and staff service
- Self-service stations for interactive experiences
- Cocktail reception service with passed hors d’oeuvres and beverage stations
- Our culinary team will tailor menu and service style to your event vision and guest needs.
A guaranteed guest count and final menu selections are due 7 business days prior to your event by 11:00 a.m. This guarantees menu availability and pricing. If the count is not received by the deadline, the original number stated on the Banquet Event Order will be used.
Yes, we offer a variety of passed hors d’oeuvres, as well as stationary display options — contact our event host to see our diverse menu options. Our culinary team would love to discuss your custom needs and vision.
Yes, our bar team can craft specialty cocktails or mocktails inspired by your preferences and favorite ingredients.
We accommodate a limited number of kosher or specialty dietary meals. For full kosher events, outside kosher caterers are allowed with prior approval.
Yes, outside cakes are permitted. A $5 per person cake-cutting fee applies. Some events may also have a flat cake fee; please confirm during booking.
Outside catering is permitted with the condition that all food must be fully prepared offsite as our kitchen facilities are not available for external use. A per person fee applies for outside catering. Outside beverages are not allowed except bottled wine, which is subject to corkage fees.
No, all charges must be placed on the event tab. Separate tabs or cash bars are not permitted.
Atmosphere + Experience
Yes, DJs are permitted at our event spaces with prior approval.
Yes, you may connect your device to the venue’s sound system. It must remain plugged in and accessible only before the event starts. Our AV team can assist with music playback as needed.
Yes, we provide AV and microphone access via our preferred partner, American AV. They offer full-service audiovisual equipment including microphones, projectors, screens, sound systems, rigging, power, and internet for meetings. Coordination through American AV is required for setup and support. We also provide minimal AV options such as wireless microphones, speakers, and screens without audio.
Yes, with advance approval, you can customize or brand the event space. Vendors may need to sign liability waivers. Please contact us to discuss options.
Booking + Policies
A 50% deposit of the estimated total charges (including guest rooms, food and beverage, and room rental) is required at the time of signing the contract to guarantee your reservation. This deposit is non-refundable. The remaining balance is due 7 business days prior to the event. Payment methods accepted include cash, check, wire transfer, or credit card. A credit card is also required as a guarantee. Late payments may incur interest charges.
Final guest counts are due 7 business days before your event.
Cancellation fees vary based on timing and are detailed in your event contract. Typical penalties include:
- Cancellation >181 days before event: 50% of room and F&B/rental charges
- Cancellation 180-91 days before event: 75% of room and F&B/rental charges
- Cancellation <91 days before event: 100% of room and F&B/rental charges
All cancellation charges are due upon receipt of invoice.