Event Planners FAQ
From your first inquiry to the final toast, we’ve answered the most common questions about hosting events at Archer Hotel Napa. For personalized assistance, please contact one of our dedicated event hosts.
Event Basics
Yes. Fees vary based on season and a minimum food and beverage (F&B) spend.
Please request our full event kits for detailed capacity information or visit our venues page online.
Meeting rooms include banquet chairs, linenless tables, china, flatware, water service, notepads, pens, and tasteful house centerpieces.
Absolutely. Archer hotel napa is centrally located in vibrant downtown Napa. Explore our Napa edit for the best dining, shopping, and local experiences.
We partner with Beau Wine Tours for group transportation. We are happy to help coordinate your transportation needs.
Yes. We offer carbon offset discounts and are committed to sustainable practices. Contact us for more details.
Food + Beverage
You can meet the minimum by preordering from our banquet menus or working with your catering sales manager to create a custom pre-set menu or unique catering experience.
If your group’s total food and beverage spend is less than the agreed minimum, the remaining balance will appear on your final bill as a food and beverage minimum fee. This ensures the contracted minimum spend is met.
We offer a variety of options including buffets, plated dinners, passed hors d’oeuvres, receptions, and interactive chef experiences.
14 days before event.
Absolutely! Our team collaborates with you to craft custom cocktails inspired by your preferences. Whether it’s wine and food pairings, tastings, or hands-on craft mixology experiences, we aim to make your event truly memorable and personalized.
With advance notice, we can accommodate most dietary restrictions. While we do not offer a full kosher kitchen, we are happy to provide outside recommendations.
Yes — outside cakes are allowed. A $5 per person cake-cutting fee applies.
Outside food is not permitted. You may bring your own wine, subject to a $35 corkage fee per 750 ml bottle. Please discuss any special requests with us in advance.
No — we do not allow separate tabs. All charges must go on the event tab.
Atmosphere + Experience
Yes, all meeting spaces feature ample natural light.
Yes. Explore our curated group experiences and seasonal specials to enhance your event.
Yes, DJs are welcome. Amplified music is permitted until 10 pm unless special permission is granted by the city.
Yes. Fees apply through our onsite AV partner, Pinnacle Live.
Yes. Fees apply through our onsite AV partner, Pinnacle Live.
Yes — with advance approval. Vendors may be required to sign a liability waiver.
Yes. Our Rooftop Spa offers bespoke experiences designed to relax and inspire your guests.
Yes. Guests have 24/7 access to our fitness studio, including Peloton bikes and the rooftop deck.
Booking + Policies
First 50% due at signing of contract, remainder due 7 days prior to event
14 days prior to the event.
The standard attrition allowance is 90% of contracted food and beverage minimums.
May cancel agreements only upon giving written notice to the hotel. Cancellation refers to the complete deletion of the group, not elimination of portions of the program or to individual room cancellations. Should there be a cancellation of the entire event/program; the cancellation policy overrides the attrition allowances as set forth in this agreement. The parties agree and understand that in the event of a cancellation, the hotel’s actual damages would be difficult to determine. Therefore, the parties agree on the following amounts to be paid by the group to the hotel as liquidated damages in the event of a cancellation rooms portion cancellation of entire agreement made between date of signing and 91 days in advance of the event – 75% if notified between 90 days to arrival date – 100% all cancellation charges are due and payable upon receipt of hotel invoice. Impossibility the performance of this agreement is subject to termination without liability upon the occurrence of any circumstance beyond the control of either party – such as acts of god, war, acts of terrorism, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilities – to the extent that such circumstance makes it illegal or impossible for the hotel to provide, or for groups in general to use, the hotel facilities. The ability to terminate this agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical - but in no event longer than ten (10) days - after learning of such basis.